US employees receive an offer letter vs an employment contract. As employment is ‘at will’ in the US, employment contracts that are offered in many other countries are instead called offer letters in the US. 

The offer letter should cover the terms of employment, including: 

• Their salary 

• Paid time off allowance 

• Healthcare plan and benefits. 

Your employees will sign an Engagement Agreement with your US employer of record.

The employer of record will hold the following documents with the US employees:

• Engagement Agreement 

• Schedule, outlining the worker’s role, job description, start date, salary, worksite location, and other conditions of employment as determined by your business or your client 

• Paid Sick Leave Notice, if applicable, and other similar federal or state entitlements 

• Benefits 

• Work authorization verification 

  
  

You are responsible for the management of your US employees 

If you use Employer of Record services, you are still responsible for the day-to-day management of US employees. You will be in control of their schedule and job responsibilities, and any other conditions of employment.  

One of the main employer of record services benefits is that they take care of the complex behind the scenes, back-off administrative compliance.  

If your employee have any employment questions regarding benefits, payroll, and employment law updates, the employer of record’s Workforce Experience team will be your dedicated point of contact.  

If you use PGC as your US Employer or Record benefits include your business having a dedicated US-based relationship manager and access to our internal expert compliance team when employing in the US. 

They will not only be your go-to account contact but will provide your US employees with HR support. This will include: 

• Guiding your employee through every step of the US employment process. 

• Onboarding your US employee.  

• Offboarding your US employee. 

• Talking your employee through healthcare benefit plans, 401(k), and the Precision portal. 

• Answering questions on payroll, benefits, general employment queries, and day to day HR issues.  

• Communicating US employment law updates with you and your employees.  

• Providing market research to help you succeed in the US market – including top states for business, growing sectors, and more.  

If you use PGC as your US Employer of Record, your US employees are covered under our comprehensive business insurances. This includes: 

• General liability insurance 

• Professional liability insurance 

• Worker compensation coverage – If your employee is on site.  

• Auto coverage if your employee is driving to work 

• Crime insurance 

• Fidelity bond 

• Large umbrella policy – This extends the insurance limits of the different insurances we have.  

Want to outsource HR in the US? If you choose PGC’s US Employer of Record services, we assign you a dedicated Relationship Manager.  

They are your point of contact at PGC for advice and guidance on entering the US market and US employment queries. Not only that, they’re also your workers’ point of contact for HR.   

Your Relationship Manager will guide your US employees through every step of the employment process. HR related services include: 

• Onboarding 

• US payroll 

• Employee benefits planning 

• Timesheets 

• US employment queries 

• Day-to-day HR issues 

No need to outsource HR services in the US. We’ve got your employees covered.